Before your arrival

□ Nomination

You must be nominated by your home institution for the Erasmus exchange with the University of Warsaw (UW). In response to the nomination the UW International Relations Office (IRO) will send you an e-mail with the application instructions.


Apply online. It is compulsory to upload all the required documents and submit the online application.
Application deadlines:  for the 1st semester and the whole academic year – May 15th (extended until June 15th, 2020);  for the 2nd semester – November 15th


Once accepted you will receive the Confirmation of Acceptance by email.

 Learning Agreement

Send your Learning Agreement (approved by your home university) to the IRO. It will be signed by both the Departmental and Institutional Erasmus Coordinators and send back to your home institution.

□ Visa

All non-EU/EEA citizens should contact the Polish Consulate or Embassy in their country of residence. Detailed information about the visa procedure is available on the website of the Polish Ministry of Foreign Affairs.

Mentor Programme

If you are interested in getting a Mentor (a local  student who can collect you from the airport and help you during your first days in Warsaw) contact the  Erasmus Student Network of the University of Warsaw at


Upon your arrival

□ Confirmation of arrival

If your home institution requires a confirmation of arrival please come to IRO with a form from your home university.

□ Health Insurance

Provide the IRO with a proof of health insurance valid for the whole duration of your stay (e.g. European Health Insurance Card).

Electronic Student Card

Collect the payment form (fee is 22PLN ) from the IRO. After transferring money (e.g. at a post office), return the confirmation of payment to the IRO and sign the application form.

Course Registration

You have to be registered for all your courses in the university data management system called USOSweb.
For sports or language courses you register yourself through the Token Registration
For other courses  please check the registration procedure of the unit in question.

Please keep in mind that every student is entitled to a maximum of 30 ECTS per semester (+10%).


During your stay at UW

Changes to the Learning Agreement

To make any changes to your LA please contact the Mobility Coordinator at your  receiving UW unit. Then bring  the  signed document  to the IRO UW.

Extension of Stay

Students who would like to extend their study period at UW to the second semester have to submit the Extension Form. The form has to be signed by the both the students’ home university and Mobility Coordinator.


Before your departure

Confirmation of Stay

Return all the borrowed books to the Unviersity libraries and come to the IRO to obtain the Confirmation of Stay. If your home university has its own form please bring it with you. The last day the IRO can confirm is the last day of the winter/summer examination period.

Evaluation Questionnaire

Fill out an (obligatory) anonymous online questionnaire.

Fill out the obligatory ‚Clearance Slip’ in USOSweb

Transcript of Records

Once all your grades appear in USOS and you manage to fill out the online questionnaire, send an e-mail to IRO UW requesting the Transcript of Records. The original Transcript of Records will be sent to the International Relations Office of your home university and a scan will be sent to your email address.